Applying for NDRRA funding

The Queensland Reconstruction Authority (QRA) is responsible for administering Counter Disaster Operations (Category A) and Restoration of Essential Public Assets (Category B) relief measures, which can be applied for by local government authorities and state government agencies under the Natural Disaster Relief and Recovery Arrangements (NDRRA), for event prior to November 2018.  

The NDRRA Submission Guide provides advice on how to prepare submissions for NDRRA funding and related reporting requirements.

Counter Disaster Operations

Counter Disaster Operations (CDO) activities are undertaken by local governments and state agencies to alleviate personal hardship and distress, address the immediate emergency needs of individuals and for the protection of the general public, immediately before, during and in the immediate aftermath of a disaster event.

Key dates

  • Undertaking activities: CDO activities are undertaken immediately before, during and immediately after the eligible disaster.
  • Lodging submissions: Submissions must be lodged no later than three months after the end of a financial year in which the activities were undertaken (ie 30 September).

More information

To prepare and lodge a submission

  • Download and complete Form 12
  • Lodge the completed Form 12 and all supporting evidence by email to submissions@qra.qld.gov.au or by post to QRA PO Box 15428, City East, 4002.

Emergent Works - Restoration of Essential Public Assets

Restoration of Essential Public Assets (REPA) Emergent Works are the urgent and temporary works undertaken by local governments or state agencies:

  • during the course of a disaster to protect eligible essential public assets or to temporarily restore essential public services and maintain public safety
  • immediately after the eligible disaster (within 60 days) to temporarily repair the eligible asset to enable it to operate/be operated at a reasonable level of efficiency.

Key dates

  • Completing emergent works: Emergent Works must be completed within 60 days after the impact of the event.
  • Lodging submissions: Submissions must be lodged no later than three months after the end of financial year in which the emergent works were undertaken (ie by 30 September).

More information

To prepare and lodge a submission

  • Request Emergent Works Form 4 Submission Form by contacting QRA via email to submissions@qra.qld.gov.au
  • Lodge the completed Form 4 and all supporting evidence by email to submissions@qra.qld.gov.au or by post to Queensland Reconstruction Authority, PO Box 15428, City East, 4002.

Restoration of Essential Public Assets

The Restoration of Essential Public Assets (REPA) are the permanent repair or replacement of essential public assets damaged directly by an event, to restore them to pre-disaster standard.

Key dates

  • Lodging scope and estimates: Submissions should be lodged as soon as practicable after the event
  • Reporting on delivery: Applicants re required to provide monthly progress reports on delivery of works.
  • Works completed: all works must be completed within 24 months after the financial year of the event (i.e. by 30 June)
  • Acquit works and actual expenditure: All submissions and expenditure must be acquitted to QRA within three months after the end of the financial year in which the works were completed (ie by 30 September).

More information

To prepare and lodge a submission

  • Request a REPA estimates Form 4 Submission Form by contacting QRA via email to submissions@qra.qld.gov.au
  • Lodge the completed Form 4 and all supporting evidence by email to submissions@qra.qld.gov.au or by post to Queensland Reconstruction Authority, PO Box 15428, City East, 4002.

Progress reporting and delivery

Following approval of a REPA Estimates submission, and throughout project delivery, applicants are required to update QRA on the progress of all submissions.

Regular reporting is essential for the QRA to monitor delivery of the NDRRA program and ensure sufficient funds are available when required by applicants. It also provides a comprehensive means for applicants to demonstrate delivery of works, outline any issues encountered during delivery and to claim eligible expenditure.

Within the Progress Report, a Form 9 provides a summary of normal project management information for each submission, broken down to either a project or asset level.  Form 9 Progress Report are council specific and should be requested by contacting progressreporting@qra.qld.gov.au

Progress Payments

  • Applicants must submit a Progress Report, including a general ledger and associated supporting documents (where necessary) before a progress payment will be issued.

More information

  • Section 4.4 of the Submission Guide provides further information about progress reporting.

Variations to a REPA approval

A variation to a REPA approval may be required when the applicant encounters a significant variance to cost or scope that requires assessment of additional evidence. There are two main types of variations:

  • Significant scope variation: A change to approved treatment types or additional identified quantities or areas beyondthe original approval.
  • Cost variation: A change to the submission level recommended value normally due to differences from the estimated rates.

To prepare and lodge a variation

  • Download and complete Form 7. Please note Form 7 is used with Form 4, which provides the proposed variation to the approved scope/ estimated costs and certification. Please refer to the NDRRA Submission Guide for more information.
  • Lodge the completed Form 7, Form 4 Variation and all supporting evidence by email to submissions@qra.qld.gov.au or by post to Queensland Reconstruction Authority, PO Box 15428, City East, 4002.

Acquittal of works

Acquittal of works is the reporting of all submission expenditure incurred at the practical completion of restoration.   Acquittal allows QRA to assess final eligibility of a submission and issue the final payment.

More information

  • Section 4.6 of the Submission Guide provides further information about progress reporting.

To prepare and lodge an acquittal

  • Request a Form 9 Final Progress Report Form by contacting QRA via email to submissions@qra.qld.gov.au
  • Download and complete Form 10 and Form 11.
  • Collate all other supporting information as detailed in section 4.6 of the Submission Guide
  • Lodge the completed Form 7, Form 4 Variation and all supporting evidence by email to submissions@qra.qld.gov.au or by post to Queensland Reconstruction Authority, PO Box 15428, City East, 4002.

Extensions of Time - REPA

Under the Commonwealth Determination, eligible restoration works must be completed within the Allowable Time Limit of two years from the end of the financial year in which the event occurred.

Approval of an extension of time beyond the time limit may be sought from the Commonwealth Government through QRA.

Key dates

  • In order to meet Commonwealth Government deadlines, extension of time requests must be lodged with QRA before 31 May and 30 November each year.
  • The Australian Government advises it will consider extension of time requests twice a year only.

To prepare and lodge a extension of time request

  • Download Form 13 Request for Extension.
  • Lodge the completed Form 13 and all supporting evidence by email to submissions@qra.qld.gov.au or by post to Queensland Reconstruction Authority, PO Box 15428, City East, 4002.