Flood Risk Management Program (FRMP) - Funding for councils (2021-22)

Objectives

Through the Flood Risk Management Program (FRMP), the Queensland and Australian Governments are supporting Councils to:

  • deliver flood studies for river, creek and/or overland flooding, risk assessments and management strategies, scoped to meet specific local needs
  • improve council flood intelligence to be better prepared and able to respond to flooding events, for example, intelligence to support councils in translating peak height forecasts from the Bureau into on-the-ground consequences during the response phase. 

Funding of approximately $18.25 million was available to the 36 local governments who applied and were activated in the following 2021-2022 events:

  • Central, Southern and Western Queensland Rainfall and Flooding, 10 November - 3 December 2021
  • Ex-Tropical Cyclone Seth, 29 December 2021 -10 January 2022
  • South East Queensland Rainfall and Flooding, 22 February - 5 April 2022
  • Southern Queensland Flooding, 6 May – 20 May 2022

Eligible activities

Eligible activities are outlined in the funding guidelines and include:

  • data collection to support the development of flood studies
  • flood studies for river, creek and/or overland flow
  • flood risk management assessments and plans
  • flood preparation and response action plans,
  • mitigation and management options analysis and feasibility studies
  • development of flood intelligence tools, systems and dashboards.

Council funded projects

Details of council funded projects
Council Project name Funding
Balonne Shire Council St George Integrated Stormwater and Flood Risk Management Plan & Study $149,000
Balonne Shire Council Flood Intelligence Dashboard (Basic) $34,500
Banana Shire Council Banana Shire Council Total Flood Warning Review $187,000
Banana Shire Council Wowan Township Flood Study $62,000
Banana Shire Council Banana Township Flood Study $62,000
Barcaldine Regional Aramac Flood Study $92,000
Barcaldine Regional Aramac Community based Flood Action Plan $46,000
Barcaldine Regional Jerhico Flood Study $92,000
Barcaldine Regional Jerhico Community based Flood Action Plan $46,000
Barcaldine Regional Alpha Flood Study $92,000
Barcaldine Regional Alpha Community based Flood Action Plan $46,000
Barcoo Shire Council Barcoo Shire Disaster Management Dashboard $14,950
Blackall-Tambo Regional Council Blackall and Tambo Flood Study $80,500
Blackall-Tambo Regional Council Blackall Community Based Flood Action Plan $57,500
Brisbane City Council Overland Flow and Creek flooding (Citywide) $494,500
Brisbane City Council Jindalee Creek $230,000
Brisbane City Council Kedron Brook Flood Study $175,000
Bundaberg Regional Council Bundaberg Region Flood Risk Assessment and Planning Evaluation $563,500
Bundaberg Regional Council Burnett River and Tributaries Catchment Flood Study $1,840,000
Bundaberg Regional Council Burnett River targeted bathymetric and survey data collection $150,000
Bundaberg Regional Council Generation of Local IFD Data  $172,500
Bundaberg Regional Council Bundaberg Flood Intelligence System $101,850
Carpentaria Shire Council Norman River Flood Study for Karumba and Normanton $136,000
Carpentaria Shire Council Norman River Bathymetric Data in vicinity of Karumba and Normanton $32,500
Carpentaria Shire Council Diastaster Dashboard enhancements  $3,285
Central Highlands Regional Council Carnarvon Gorge Flood Study $36,750
Central Highlands Regional Council Carnarvon Gorge Flood Emergency Action Plan $36,750
Central Highlands Regional Council Rubyvale Flood Mitigation Study $45,500
Central Highlands Regional Council Emerald Flood Evacuation  Community Engagement $70,000
Cherbourg Aboriginal Shire Council Cherbourg Total Flood Warning Review $57,500
Cherbourg Aboriginal Shire Council Cherbourg Council Depot Flood Mitigation Feasbility Asessment $80,500
Cherbourg Aboriginal Shire Council Cherbourg Stormwater Data Survey $40,000
Cherbourg Aboriginal Shire Council Cherbourg Overland Flow Study and Mitigation Feasibility Assessment $69,000
Cherbourg Aboriginal Shire Council Burnett River Catchment Flood Study $0
City of Gold Coast Gold Coast Community Flood Alerting System $299,000
Flinders Shire Council Hughenden Flood Study  $138,000
Flinders Shire Council Hughenden Flood Risk management Study and Plan $69,000
Flinders Shire Council Prarie Flood Study for Creek and Overland $92,000
Flinders Shire Council Prarie Flood Risk management Study and Plan $69,000
Fraser Coast Regional Council Mary River Flood Study $404,800
Fraser Coast Regional Council Mary River Bathymetric Data + survey of up to 10 bridges $202,400
Fraser Coast Regional Council Local IFD Data Generation for the Region $69,000
Fraser Coast Regional Council Burrum Cherwell Flood Study $316,250
Fraser Coast Regional Council Burrum Cherwell Bathymetric Data + survey of up to 10 bridges $126,500
Fraser Coast Regional Council Fraser Coast Region Overland Flow Flood Risk Definition $17,250
Gladstone Regional Council Agnes Water Drainage Study $100,000
Goondiwindi Regional Council Goondiwindi Flood Study $93,150
Goondiwindi Regional Council Inglewood Flood Study $72,450
Goondiwindi Regional Council Goondiwindi Community Based Emergency Flood Action Plan $65,550
Goondiwindi Regional Council Inglewood Community Based Emergency Flood Action Plan $54,625
Goondiwindi Regional Council Yelarbon Evacuation Planning $46,000
Goondiwindi Regional Council Bathymetry for Canning Creek and Macintyre Brook $23,000
Gympie Regional Council Floodplain Risk Management Plan for Gympie LGA $460,000
Gympie Regional Council Gympie Flood Warning Intel System Guardian QIT+ $102,350
Gympie Regional Council Six Mile Creek Catchment Flood Study  $0
Gympie Regional Council Deep Creek Catchment Flood Study $224,250
Gympie Regional Council Burnett River and Tributaries Catchment Flood Study $0
Gympie Regional Council Burnett River targeted bathymetric and survey data collection $0
Gympie Regional Council Stream Gauge Update in Waterride (Existing gauges only. No new infrastruture) $28,750
Gympie Regional Council Generation of Local IFD Data for Noosa and Gympie LGAs $0
Ipswich City Council Flood Warning System $287,500
Ipswich City Council Bundamba and Wrril Creek NbS Mitigation Feasability $160,500
Ipswich City Council Community based Flood Emergency Action Plans $230,000
Ipswich City Council Preparation of Multiple Agency Flood Operation
Response Plan
$345,000
Kowanyama Aboriginal Shire Council Kowanyama Township Flood Emergency Action Plan $86,250
Kowanyama Aboriginal Shire Council Kowanyama Township Magnificent River Flood Study Update  $80,500
Livingstone Shire Council Belmont, Sutherland and Ramsay Creek and Tributaries Flood Study 2023 $103,500
Lockyer Valley Regional Council Update and Extend the Lockyer Catchment-Wide Regional Creek Flood Study $102,500
Logan City Council Logan Flood Studies Review Program - Schmidt's Creek Flood Study $138,000
Logan City Council Logan Flood Studies Review Program - Flagstone Creek Flood Study $138,000
Logan City Council Logan Flood Studies Review Program - Sandy Creek Flood Study $138,000
Longreach Regional Council Longreach Flood study defining Riverine and Creek Design flood event' $69,000
Longreach Regional Council Community Flood Action Plan Longreach $34,500
Maranoa Regional Council Maranoa Region-wide Flood Risk Management Program  $816,500
Maranoa Regional Council Maranoa Region-wide flood Study (costs included in MarRC-1) $0
Moreton Bay Regional Council Flood Risk Assessment and Regional Floodplain Management Plan  $546,250
Moreton Bay Regional Council Overland Flow Modelling Project  $138,000
Moreton Bay Regional Council Redcliffe 6 Hotspot Flood Mitigation Assessment $207,000
Moreton Bay Regional Council Bribie Island 4 Hotspot Flood Mitigation Assessment $143,750
Murweh Shire Council Flood Risk Study for Warrego River and Bradley's Gully at Charleville $92,000
Murweh Shire Council Total Flood Warning Review for Charleville and Augathella $92,000
Murweh Shire Council Flood Intelligence Systems for Murweh Shire Council $46,000
Murweh Shire Council Flood Risk Definition Study for Augathella $69,000
Noosa Shire Council Lake Entrance Boulevard Flood Mitigation Feasibility Assessment $27,734
Noosa Shire Council Update to Noosa River Flood Study $225,570
Noosa Shire Council Six Mile Creek Catchment Flood Study $221,200
Noosa Shire Council Generation of Local IFD Data for Noosa and Gympie LGAs $161,900
Noosa Shire Council Total Flood Warning Review $123,438
Noosa Shire Council Scoping Study for Flood Warning Intelligence System $13,162
Noosa Shire Council New Flood Warning Intelligence System with integration into Disaster Dashboard $53,739
Noosa Shire Council Scoping Study on updating Noosa River & Six Mile Creek flood study hydrology $16,772
North Burnett Regional Council Flood Action Plans
Gayndah, Eidsvold, Monto, Mount Perry, Munduberra + comments
$57,500
North Burnett Regional Council North Burnett Total Flood Warning Review $115,000
North Burnett Regional Council Burnett River Flood Warning Intelligence System $80,500
North Burnett Regional Council Burnett River and Tributaries Catchment Flood Study $0
North Burnett Regional Council Burnett River targeted Bathymetric and survey data $0
North Burnett Regional Council Survey of 4 weirs within the Burnett River $11,500
North Burnett Regional Council Generation of Local IFD Data $0
Redland City Council RCC City Wide Overland Flow Mapping $201,250
Redland City Council Guardian IMS Flood Intel Dashboard and Bridge Project $258,750
Rockhampton Regional Council West Rockhampton and Wandal Flood Risk Management Study and Plan $160,100
Rockhampton Regional Council Splitters Creek Model update and Flood Risk Management Study $203,000
Rockhampton Regional Council Gracemere  Catchments Flood Study $216,250
Rockhampton Regional Council Flood forecasting software module (Regional Scale application) $47,800
Scenic Rim Regional Council Total Flood Warning Review - Develop Scenic Rim Regional Council Flood Intelligence Strategy $201,250
Scenic Rim Regional Council Logan River Emergency Management Flood Modelling  $38,373
Scenic Rim Regional Council Purga Creek Emergency Management Flood Modelling $29,756
Scenic Rim Regional Council Albert River Emergency Management Flood Modelling $33,276
Scenic Rim Regional Council Warrill Creek Emergency Management Flood Modelling $28,856
Scenic Rim Regional Council Teviot Brook Emergency Management Flood Modelling $30,048
Scenic Rim Regional Council Critical Council Infrastructure Identification and Mapping $126,500
Scenic Rim Regional Council Guardian IMS Flood Intelligence Module $149,500
Somerset Regional Council Flood Warning Intelligence System Enhancement  $69,000
Somerset Regional Council LGA-wide Overland Flow Flood Risk Mapping Study and Historical Inundation Calibration $61,870
South Burnett Regional Council Burnett River and Tributaries Catchment Flood Study $0
South Burnett Regional Council Generation of Local IFD Data  $0
Southern Downs Regional Council Southern Downs Condamine and Tributaries Flood Study  $218,500
Southern Downs Regional Council Stanthorpe Flood Study Quart Pot Creek $92,000
Southern Downs Regional Council Killarney Flood Warning Review  $57,500
Southern Downs Regional Council LeyBurn Flood Warning Review $57,500
Southern Downs Regional Council Warwick, Stanthorpe, Killarney, Leyburn, Allora and Applethorpe $109,250
Southern Downs Regional Council Warwick Flood Risk Management Study $103,500
Sunshine Coast Regional Council Sunshine Coast Communities Flood Emergency Management Plans $118,040
Sunshine Coast Regional Council Maroochy River Flood Mitigation Investigation $92,000
Sunshine Coast Regional Council Revised IFD Data for Sunshine Coast Flood Studies $69,000
Toowoomba Regional Council Toowoomba Region Flooded Roads Prioritisation  Project $172,500
Toowoomba Regional Council Toowoomba Overland Flow Path Mitigation Strategy $172,500
Toowoomba Regional Council Condamine Automated Flood Forecasting System $63,250
Toowoomba Regional Council Update to IFD data sets for Toowoomba Region $115,000
Western Downs Regional Council Flood Warning Intelligence System for Six Urban Centres $37,950
Western Downs Regional Council Preparation of Flood Operation Response Plan for Six Urban Centres $184,000
Western Downs Regional Council Dalby Flood Study $51,750
Western Downs Regional Council Chinchilla Flood Study $69,000
Western Downs Regional Council Janowae Flood Study $69,000
Western Downs Regional Council Miles Flood Study  $69,000
Western Downs Regional Council Tara Flood Study $69,000
Western Downs Regional Council Wandoan Flood Sutdy $69,000

(QRA Reference: CM DOC/23/3403, Last updated 10/08/2023)

Funding guidelines

Key dates and delivery milestones

  • Applications have now closed
  • Applicants notified of funding approval 31January 2023
  • Management and Reporting System (MARS) submission form to be completed by 24 February 2023
  • Project acquittal reports are due within three months of the end of the financial year in which the project is completed
  • The current DRFA funding requires projects to be completed by 30 June 2024

Frequently Asked Questions (FAQs): Flood Risk Management Program WP3

Q. What are the next steps?

A. Council will need to complete a Management and Reporting System (MARS) submission form for their approved projects and return to submissions@qra.qld.gov.au by 24 February 2023.

QRA will then process each submission and issue formal funding approval, first funding payment (30 per cent of program cost) and the related project funding schedule.

Q. When can we start procurement?

A. Procurement processes can start immediately. QRA have prepared technical project brief templates including a generic flood study and generic flood risk management strategy/study/plan, and high level guidance on the scoping of community-based action plans, total flood warning review/system development and disaster dashboards.

These documents have been made available to Councils to support preparation of project briefs for procurement purposes, and can be accessed on the QRA FRMP 2021-22 Funding for Councils webpage. https://www.qra.qld.gov.au/frmp-2021-22-funding-councils#Council- funded-projects.

Q. Where can I get support?

A. Councils are welcome to email the QRA Flood Team at any time with program and project support queries via email to floodteam@qra.qld.gov.au.

QRA have engaged a Peer Review and Technical Advisory panel to further support Councils and ensure projects are delivered consistent with industry standard and best practice. The panel comprises two components namely, the Peer Review component and The Technical Advisory component.

The Technical Advisory panel will provide more high-level technical advice to QRA and Councils. This process will be ad-hoc and on an as-needs basis and will focus on strategic and technical advice.

Support is available to Councils throughout the entire process. Both QRA flood team and panel members are available to help Council prepare their technical briefs, project scoping and review of draft deliverables if required, along with making funding submissions, preparing monthly reports and claims.

Q. What is peer review and when is it required?

A. The Peer Review process will be more formal and provide input at project scope stage and designated review points through project delivery.

Peer review will be a mandatory requirement of flood studies, floodplain risk management studies and plans (including mitigation only studies) and generation of localised rainfall intensity-duration-frequency (IFD) data.

Peer review points will be agreed with the appointed peer reviewer. It is expected there will be at least two to three review points at key points throughout the project and prior to project finalisation.

Projects such as flood warning intelligence, dashboard development or updates and community-based action plans will not require peer review, however Councils are welcome to opt into a peer review process if desired.

The peer review requirements are summarised in the table below.

Study type Formal Peer Review  Comments

Flood Study

Yes

Robust, fit for purpose analysis to inform Flood Risk Management and a range of other purposes such as planning and disaster management

IFD Generation Projects

Yes

Underpinning flood risk definition for region (NB: currently investigating QRA delivery of IFD)

Flood Warning Review

No

Technical advisory panel available to support on request

Disaster Dashboards

No

Technical advisory panel available to support on request

Flood Risk Management Studies/Strategies/Plans

Yes

Robust, fit for purpose analysis to inform range of planning and disaster management purposes

Community flood action plans

No

Technical advisory panel available to support on request

Update to flood risk definition

No

Technical advisory panel available to support on request

Data collection

No 

Registered Surveyor works subject to quality assurance

 

Q. What are the timeframes for delivery?

A. The current timeframe for project completion is 30 June 2024, as set by the DRFA funding program.

QRA recognises the quantum of work that will be required to deliver the approved projects and may apply for an Extension of Time. However, this has not yet occurred and there is currently no approval to extend the funding timeframes.

However, Councils should advise QRA via email to floodteam@qra.qld.gov.au as early as possible if there is any indication that this timeframe cannot be met (for example, advice from suppliers that they cannot meet the timeframes), detailing the unforeseen circumstances impacting project completion, the actions taken to minimize the impact, and the adjusted project plan and milestones.

Q. Can I vary an approved project?

A. All variations to a Project Funding Agreement, scope or change in control of a project are to be agreed formally in writing. Where there are material changes following a project approval, grant recipients must provide QRA with updated project information.

Q. What are eligible costs?

A. As per the flood risk management program funding guidelines, eligible costs must be directly associated with delivery of approved eligible projects.

The below list provides examples of eligible costs:

a)  allowances, and costs associated with travel expenses, allowances, and accommodation to undertake eligible activities

b)  contractor costs to undertake specialist services

c)  purchase of consumables and products used in undertaking the eligible activities

d)  local government internal vehicle and equipment hire rates and associated operating consumables (e.g., fuel) consumed while undertaking eligible activities

e)  hire of additional vehicles and equipment, and operating associated operating consumables (e.g., fuel) consumed while undertaking eligible activities

f)  project management costs proportionate with the funding amount sought including remuneration of temporary technical, professional and/or administrative staff for time directly related to scoping and managing delivery of the activities (excludes executive and overhead charges).

Please contain the QRA Flood Team if you require any assistance in determining eligible costs.

Q. What are my reporting requirements?

A. Monthly as required, following exhaustion of initial 30% funding payment, and quarterly progress reports are mandatory for each approved submission.

These reports are required to include:

  1. a)  actual expenditure reported against the approved scope/activities and capped amounts

  2. b)  quarterly progress reports outlining achievements and deliverables completed within the reporting period (i.e. against what was identified in the application).

  3. c)  scope / activity percentage completed

  4. d)  project milestones, estimated and actual start and finish dates e. reasons for variances in scope /activities, cost or milestones.

For more information refer to the Flood Risk Management Program Guidelines.

Q. What are Council’s obligations for sharing project outputs?

A. Council are required to share project outputs with the State in line with the Queensland Flood Risk Management Framework. Upon completion of projects, all reporting and generated digital datasets are to be made available to the QRA and will be licensed under Creative Commons Attribution (CC BY) 4.0 International licence. To view a copy of this licence, visit: http://www.creativecommons.org/licenses/by/4.0/

Supporting documents: Technical project brief templates and guidance documents

Funding acknowledgement

The Flood studies, risk assessment and management strategies and intelligence systems (WP3) work package is part of the Flood Risk Management (FRM) program - a component of the jointly funded Australian and Queensland Government (50:50) 2021-22 Rainfall and Flooding - Exceptional circumstances Category C and D funding package approved under the Disaster Recovery Funding Arrangements (DRFA).

Contact

For queries please email:
floodteam@qra.qld.gov.au

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