Pre and post disaster condition evidence
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About evidence of pre-disaster condition
This guidance summarises the pre-disaster and post-disaster asset condition evidence acceptable when applying for DRFA Reconstruction of Essential Public Assets (REPA) or Immediate Reconstruction Works (IRW) funding.
REPA and IRW submissions must be lodged for approval of eligible scope to reconstruct eligible essential public assets (i.e. transport infrastructure (e.g. roads) or public infrastructure (e.g. levees, stormwater systems) and a Recommended Value.
Submissions must be supported with data and evidence supporting assessment of the damaged assets including name, location (GPS coordinates and/or chainages), nature and extent of damage, and the proposed scope to restore the event damage, in line with pre-disaster function. Under the DRFA, evidence of pre and post disaster condition is required to demonstrate new damage to the asset caused as a direct result of the event.
Acceptable pre-disaster condition evidence
| Type of evidence | Timeframe collected | Notes |
|---|---|---|
Visual data including photographs or video footage | Local Governments – latest available pre-disaster condition evidence but no older than four years before the event.
State agencies – latest available pre-disaster condition evidence but no older than two years before the event. | Applicants are encouraged to develop and update databases of asset photographs and/or videos, to maintain a solid record of pre-event asset condition of all assets. For efficiency of use and cataloguing, captured visual data should include Exchangeable Image File format (EXIF) metadata, including GPS coordinates and time/date captured. |
Geospatial data including satellite images | Geospatial data is useful in determining the overall pre-disaster configuration of large assets i.e. jetties and seawalls. However, it is generally not useful in determining the condition of small scale features i.e. pavement condition. | |
| Maintenance records | Maintenance records support REPA and IRW submissions when they complement asset registers and provide the following information:
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| Asset registers | Asset registers can provide the required pre-disaster condition evidence to support submissions in cases where the eligible disaster has caused total asset loss. In this situation it can be difficult to determine pre-disaster condition using other means. Applicants are therefore encouraged to develop and maintain an accurate register with information of essential assets supported bymaintenance records. For the purposes of the DRFA, transport asset registers should include the following:
For general information about asset management systems refer to the Local Government Association of Queensland Road Asset and Bridge Management Kit. | |
Inspection reports prepared by a suitably qualified professional |
| Post disaster inspection reports continue to be the primary evidence utilised to establish both the post event related damage and pre-disaster condition of assets. Where the pre- disaster condition of an asset is unclear, additional supporting pre-disaster evidence should be provided to link the damage to the disaster. |
Post disaster asset condition evidence requirements
| Type of evidence | Timeframe collected? | Notes |
|---|---|---|
Visual data including photographs or video footage (JPEG including EXIF metadata, including GPS coordinates and time/date taken) | Post disaster damage evidence must be collected as soon as reasonably practicable, and by the earliest of:
| For efficiency of use in cataloguing and uploading to MARS, captured visual data should include Exchangeable Image File format (EXIF) metadata, including GPS coordinates and time/date captured. |
Geospatial data including satellite images to further support photographic evidence | Geospatial data is useful in determining the overall pre-disaster configuration of large assets i.e. jetties and seawalls. However, it is generally not useful in determining the condition of small scale features i.e. pavement condition. | |
Inspection reports prepared by a suitably qualified professional and supported by photographic evidence (where damage is visible) | Post disaster inspection reports continue as primary evidence utilised to establish both the post event related damage and pre-disaster condition of assets. |
| References and tools | QRA website: www.qra.qld.gov.au
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| Need help? | Contact your QRA Regional Liaison Officer (RLO) |
Note: Where there are inconsistencies between this guidance, the Australian Government DRFA and the QDRR Guidelines, the DRFA will prevail.
Last updated: October 2023.