Disaster Recovery Funding Arrangements (DRFA) - Submission overview
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This guidance provides local governments and state agencies a quick overview of standard joint Commonwealth/State funded funding relief measures that may be activated as assistance towards the cost of responding to, and recovering from eligible disasters.
CDO Details | Counter Disaster Operations |
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Description | CDO activities are activities undertaken by local governments and state agencies responding to a disaster event to:
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Detailed requirements | |
CDO funding readiness | Are your systems and processes ready before a disaster occurs to meet the CDO requirements and track costs and activities to each disaster event? CDO submissions must be lodged as claims for the reimbursement of actual extraordinary costs of CDO activities completed within a financial year (FY), in direct response to each eligible disaster. |
Eligible timeframes | CDO activities must be completed:
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Submission requirements | Use the CDO Submission form and the QDFG guidelines to ensure your systems and processes are ready to collect the required data and evidence as you deliver CDO activities, including:
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Due date for lodging claims | Submissions are to be lodged within three months from end of FY in which the CDO activities were completed (i.e. by 30 September), regardless of when the invoice was paid. |
Approval and payment |
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Reporting | To inform QRA’s annual acquittal of DRFA funding to the Commonwealth, CDO activated councils and state agencies will be asked to report on the anticipated number and value of CDO submissions to be lodged. |
Reference and tools |
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Need Help? | Contact your Contact your QRA Regional Liaison Officer (RLO) |
EWK Details | Emergency Works |
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Description | Emergency Works (EWK) funding is activated under Reconstruction of Essential Public Assets (REPA). A council’s estimated cost of damage to eligible assets must exceed its trigger point to be eligible to activate or apply for REPA, EWK or Immediate Reconstruction Works funding. EWK are temporary works completed by councils & state agencies to:
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Detailed requirements | QDFG Section 4, Activation process and Section 9, relief measures for essential public assets DRFA 2018 and Guideline 1 Essential Public Asset |
EWK funding readiness | Are your systems and processes ready before a disaster occurs to meet the EWK requirements and track costs to the emergency works you complete on assets that have been impacted by a future disaster event? Are you ready to gather the required data, post event damage photos and financial evidence while you are undertaking the emergency works? EWK submissions must be lodged as claims for the reimbursement of actual costs of emergency works completed within a financial year (FY) in direct response to each eligible disaster event. Refer to QRA’s pre-season checklist |
Eligible timeframes | Emergency works:
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Submission requirements | Use the EWK Submission form and the QDFG to ensure your systems and processes are ready to collect the required post event photos, data and evidence as you deliver emergency works. Requirements include:
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Due date for lodging claims | EWK submissions are to be lodged within three months from end of FY in which the emergency works were started and completed (i.e. by 30 September), regardless of when the invoice was paid. Where works commence late in FY and are completed early the following FY, submissions are to be lodged by 30 October of the FY in which the works were completed. |
Approval and payment |
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Reporting | To inform QRA’s reporting of DRFA funding to the Commonwealth, REPA activated councils and state agencies will be asked to report to QRA on anticipated number and value of EWK, IRW and REPA submissions to be lodged. |
Reference and tools |
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Need help? | Contact your Contact your QRA Regional Liaison Officer (RLO) |
IRW Details | Immediate Reconstruction Works |
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Description | Reconstruction Works (IRW) funding is activated under REPA. A council’s estimated damage costs to eligible assets must exceed its trigger point to be eligible to request activation of and apply for funding under DRFA REPA, EWK or IRW. IRW is the scope of reconstruction works completed by local government and state agencies to urgently and permanently reconstruct an eligible essential public asset to pre-disaster function, where no further REPA works are required at the asset site. |
Detailed requirements |
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IRW funding readiness | Are your systems and processes ready before a disaster occurs to meet the IRW requirements? Is your Digital Road Network data up to date in your and QRA’s systems? Before commencing any immediate reconstruction works are your systems and people ready to gather the required pre and post event evidence and asset location data, track costs to the scope, plus photo evidence demonstrating the completed works? IRW submissions must be lodged as claims for reimbursement of the actual costs of a detailed scope of works completed to reconstruct an eligible asset damaged by an eligible disaster. Refer to QRA’s pre-season checklist |
Eligible timeframes |
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Submission requirements | Use the IRW Submission form, QDFG and QRA Treatment Guide to ensure your systems and processes are ready to collect the required photos, data and evidence as you scope, plan, cost and deliver IRW works. Submission requirements include:
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Due dates for lodging submissions | Submissions are to be lodged within three months from the end of the FY in which the works commenced (by 30 September). Where eligible works fall across two financial years (i.e. commence late one FY and completed early the following FY) the submission is to include all expenditure for the works completed up to 30 September, and should be lodged as soon as practicable as agreed with QRA. |
Approval and payment |
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Reporting | REPA activated local governments and state agencies are required to report to QRA on anticipated number and value of EWK, IRW and REPA submissions to be lodged. |
Reference and tools |
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Need help? | Contact your QRA Regional Liaison Officer (RLO) |
REPA details | Reconstruction of Essential Public Assets | ||||
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Description | REPA funding relief may be activated to assist local governments and state agencies with the costs of reconstructing event damaged essential public assets. A local government’s estimated damage costs to eligible assets must exceed its trigger point to be eligible to request REPA activation and apply for funding under DRFA REPA, EWK or IRW. REPA submissions are developed, lodged and approved based on:
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Detailed requirements |
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Eligible timeframes |
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Submission requirements | Use the REPA Submission form, QDFG and QRA Treatment Guide to ensure your systems and processes are ready to undertake post event damage assessments, build scope and lodge submissions that meet the DRFA requirements. This includes:
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Approval and payment |
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Progress reporting and progress payments |
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Acquittal | REPA Close-out requirements: Applicants must lodge a Final Progress Report supported by evidence of expenditure (detailed general ledger, payroll report) and a detailed close out submission line item data, reasons for variances, and photo evidence demonstrating the completed scope of works. Timesheets, invoices etc must be available for sampling. | ||||
Reference and tools |
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Need help? | Contact your QRA Regional Liaison Officer (RLO) |